Committee Descriptions

LYVNA Committee is made up of volunteers nominated by affiliate Clubs within the Association

The Committee is made up of 4 Executive positions and 3-7 general committee.

All Committee members are expected to assist with the running and coordination of all competitions, events and teams run by LYVNA. These include:

  • Saturday competitions
  • LYVNA tournaments
  • Representative teams
  • Attend monthly committee meetings

 

Executive Committee

President

Role - To ensure the efficient running of all operations of the association.

Duties

  • Executive Committee Member.
  • To manage and chair executive and annual general meetings.
  • Association representative at local, regional and state levels.
  • To be well informed of all Association activities.
  • Plan for the future of the Association.
  • To have a good working knowledge of the Association constitution, Association rules and duties of all office holders.

Vice President

Role - To support and mentor all committee members in the efficient performance of their roles

Duties

  • Executive Committee Member
  • Provide support to President and step in for the President where needed including chairing meetings
  • To be well informed of all Association activities.
  • To have a good working knowledge of the Association constitution, Association rules and duties of all office holders.

Secretary

Role - Administrator of the Association providing coordination links between Clubs, Members, Committee and Netball Victoria.

Duties

  • Executive Committee Member
  • Keep Committee, Clubs and Members abreast of all relevant matters
  • Attend to all official correspondence in and out in a prompt manner
  • Attend to all general administration as required
  • Take and distribute minutes of meetings

Treasurer

Role - Responsible for the financial management of the Association.

Duties

  • Executive Committee Member
  • Maintain accurate records of current income and expenditure
  • Ensure monies received are banked correctly.
  • Making all payments and keeping records.
  • Prepare regular bank account reconciliations.
  • Prepare budgets for forthcoming year describing potential sources of income and expenditure.
  • Prepare annual financial accounts for auditing.
  • Pursue outstanding Club and Member’s fees

General Committee

Registrar

Role - To ensure the Association fulfils all its obligations regarding player registrations.

Duties

  • To ensure the complete and accurate maintenance of Association membership for the season
  • To manage start of season registrations for new and existing Members
  • To provide Grading Convenor with full lists of each age group at the appropriate time
  • To ensure all registrations are with the appropriate bodies by the due date

Umpires Convenor

Role - To organise and coordinate all Umpiring requirements within the Association

Duties

  • Liaise with Club Umpires Convenors
  • Organise Saturday umpire rostering
  • Organise Tournament and Waverley umpiring
  • Organize & coordinate umpire courses
  • Recruit & coordinate umpire supervisors & badge trainers
  • Organise and coordinate badge testing

Coaching Convenor

Role - To provide support and guidance to all coaches over the season

Duties

  • Organise & coordinate coach courses
  • Assist Saturday Clubs / teams to find coaches
  • Mentor Saturday / Net Set Go coaches
  • Mentor and develop LYVNA representative coaches

Rep Team Coordinator

Role - To coordinate Representative teams, player and coaches.

Duties

  • Coordinate selections
  • Recruit member for Rep Team sub-committee
  • Assist Uniform and Equipment Officer to organise and distribute uniforms and equipment
  • Assist Coaches Convenor to appoint and mentor coaches
  • Organise tournament and Waverley entries
  • Attend training on a regular basis

Other General Committee Duties

NetSetGo Coordinator

  • Organise registrations and sessions
  • Distribute participant packs, T shirts, trophies, certificates
  • Recruit & support coaches & helpers

Grading Convenor

  • Organise grading night and grading committee
  • Organise grading of teams at the beginning of season
  • Organise grading rounds and adjustment of teams as necessary

Record Secretary

  • Enter Saturday scores into competition software
  • Review and report weekly on player eligibility
  • Update ladders and website

Equipment Manager

  • Organise the acquisition of equipment for training and games
  • Organise stock take at end of season

Uniform Manager

  • Organise the acquisition of uniform items
  • Co-ordinate the sale of uniforms and other items over the season
  • Organise stock take at end of season

Website/Social Media Editor

  • Manage the LYVNA website and social media pages
  • Keep up to date and keep as a useful resource for all Association Members
  • Liaise with committee to acquire information

Fundraising and Sponsorship

  • Organise all fundraising events throughout the year
  • Organise and market sponsorship
  • Liaise with Rep Team Coordinator to organise parent helpers for BBQ and other Rep events